LCD board meeting convened at 6:30, Wednesday, August 4,2010.
Next meeting will be Tues., Sept. 14 at 6.
Board members present were Chairperson Janette Rogers, Lisa Eicholtz, Sarah Heid, Jamie Hounchell, Naresh Keswani, David Leppert, Kelle Mahoney, Tim Sorrell, and Nick Mattingly. Clint Cummins attended to present new
ideas.
Old Business
Last meeting’s minutes were approved and will be posted on
website.
Kelle submitted
schedule for setting up sound system. She reported that Sound Committee met w/
Rick from Mom’s Music. He stated that hall is limited acoustically,
primarily because of wooden floor. He
recommended more boats be suspended from above and speakers be moved closer
together. John Thornbury met w/ Kathy Hicks to obtain permission to mount
speakers on sides of stage.
Membership Report was given by Naresh, who reported that
electronic registration
had to be abandoned, since registration cards were more efficient. There are
currently 280 members. List is updated weekly and sent to Janette and
Lisa.
Communications Report from Lisa indicated need to develop
procedure for distributing information. She
will need all information for Potato Run and the spring schedule by Dec. 12 so
that it can be compiled and distributed at the
She is mailing flyers to dance groups.
Website will add feature to track number of visitors.
Treasurer's Report will be sent by Sarah. There is currently 2K in savings and
19K in checking. Potato Run
report is still being finalized.
She is completing Form 990 update to CDSS. Letter from IRS was received
concerning lack of 2009 form. Ken Shepherd will help with submitting that
information by August 25.
New Business
Fleur de lis Fling Budget was submitted
by Janette. Board approved
$7K which includes $500 for rental of Crescent Hill Women’s Club to have
waltzing and brunch on Sunday.
Tim and Jim Bennett are working on renewal of Special Event
Insurance.
Band for 2011 was chosen to be Elixir.
Potato Run update provided by Janette listed Melissa Powell as
chair. She will be assisted
by Cindy Green. A motion
was made, seconded, and approved that Latter Day Lizards be hired at cost of no
more than $3K, including travel. Carol
Ormond, caller, will also be paid the same amount: $1K, including travel
allotment. (see Budget, below)
Discussion about future dances is
ongoing and possible changes would take place in 2012. The need to convey dance weekend
information to new dancers was emphasized and strategies will be explored.
Monday Night All Star Appreciation will be held in
September. Each member of band will receive free LCD membership and $25
gift card to ear-X-tacy. Sarah volunteered to get number of
musicians from Mark Cannon and to purchase gift certificates.
Potluck Schedule is being implemented
by Janette. This involves
one leader and one trainee to be in charge of Potluck. Trainee then becomes leader for the
next month. Each leader
recruits next trainee.
Marriage Dance will be paid for by Kelle and Tim. They
will also bring extra food and enlist volunteers to help. Clint will try using microphone to
give instruction to large group of beginners.
Clint suggested that group needs to expand to another night/venue. First Friday dance
will be tried ASAP. Success
in this experiment will lead to regular monthly dance. Clint, Nick, and Tim will form search
committee to locate larger venue(s).
Clint will return to board to discuss more ideas for beginner
lesson training. Sarah
suggested having special lessons during Monday dance which could be announced
in advance.
Sarah distributed Southeast Dance Leadership Conference flyer in
hopes of generating interest of participants from LCD.
Janette reported email from church’s Junior Warden Kathy Hicks
concerning teenagers on the steps of tenant’s home. They were reportedly drunk and said
that they were with contra group. A
broken wine bottle was found in parking lot. This situation will need to be
monitored to avoid further incidents. Callers
will be asked to review dance etiquette. Cards need to be provided for
distribution for those who show up asking for money. Tim stated that he would help with
security issues.
Meeting was adjourned at 8:04.
Next meeting will be Tues., Sept. 14 at 6.